For community management companies in California and Nevada

Secure AI and systems integration for community management companies.

Reduce the manual work behind maintenance intake and resident response. In about 21 days, we build one focused workflow around the tools and rules your team already uses.

Book a Walkthrough

$15,000 fixed total, paid across four milestones. Tell us what you want to improve. We will follow up to schedule the walkthrough.

The $6,000 kickoff payment is non-refundable once work has commenced. Later milestones are refundable only as set out in your signed scope of work. See our Terms of Service.

Pilot terms

$15,000 fixed · about 21 days

Kickoff: $6,000
Architecture lock: $4,500
Demo live: $3,000
Handoff: $1,500

The pilot is one bounded AI-assisted workflow. Production platform integrations and ongoing support are separate work.

The hard part is often the handoff.

A request arrives by email, phone, or portal. Someone must find the property, judge the urgency, ask for missing details, choose the next owner, update the resident, and keep a record. When that work lives across inboxes and spreadsheets, the manager becomes the connection between every system.

Intake takes too much sorting

Your team reads each message, finds the property, checks the issue, and asks the same follow-up questions again.

Residents do not know what happens next

A slow or unclear update creates repeat emails and calls. The team spends more time answering status questions.

Sensitive cases need a clear stop point

Emergencies, safety issues, legal questions, money decisions, and uncertain cases need a person before anything moves forward.

Nevada work runs on the record you keep

Records requests, architectural review requests, fine notices, and reserve work are easier to stand behind when each one carries a clear owner, date, evidence, and approval. The system supports the work. It does not give legal advice or make board decisions.

The 21-Day Maintenance & Resident Response Pilot

One focused workflow. One fixed price. A working demo your team can inspect.

We turn one maintenance-intake and resident-response process into a hosted demo using client-approved sample or historical data. We test it against real examples, show where a person must step in, and hand over the code and next-step plan.

$15,000 fixed

About 21 days

$6,000 kickoff, $4,500 at architecture lock, $3,000 when the demo is live, and $1,500 at handoff.

The pilot is one bounded AI-assisted workflow. Production platform integrations and ongoing support are separate work.

What we build with you

An email and web intake flow that sorts request type, property, urgency, and responsibility.
Photo-assisted triage with clear follow-up questions when information is missing.
Immediate acknowledgment and useful status updates for the resident.
A human approval queue for emergency, safety, legal, financial, and uncertain cases.
A suggested vendor and a draft scope of work for staff review.
A dashboard for response targets, aging requests, and backlog.
A test set built from historical tickets, with accuracy and escalation checks.
A baseline for return on investment and a practical production roadmap.

These are the planned parts of the pilot we scope together. They are not claims about a ready-made HOA product or existing platform connector. A suggested vendor is a starting point for your staff, not a substitute for any bidding or approval process your association or state rules require.

Set the target before we build.

At kickoff, we agree on the starting numbers and the result worth testing. Possible targets include 25–40% faster first response, 20–30% less manual triage, fewer repeat contacts, and no unsafe automatic dispatch.

These are targets we set together. They are not past results or guarantees.

From your current process to a working demo

Map one workflow
We review approved sample tickets, service types, escalation rules, vendor information, and the current intake steps. We confirm what the pilot can and cannot do.
Build and test
We build the hosted demo. We test common requests, edge cases, and every situation that should stop for human review.
Review with your team
Your operators try the workflow. We compare it with the starting process and record what works, what needs changes, and what should stay manual.
Handoff and next-step plan
You receive the code, the test set, the architecture brief, the results, and the production roadmap. Production integration is quoted separately if you choose to continue.

Built around your operating reality

California

Clear maintenance and resident communication

Keep intake, follow-up, approvals, and records in one traceable flow. Add reserve and document steps only after your team and counsel approve the rules.

Nevada

Stronger records for Nevada community operations

Support records requests, architectural review requests, fine and notice workflows, reserve work, and board-versus-manager handoffs with clear dates and evidence. This is workflow support, not legal advice. Your counsel decides which rules apply to each workflow, whether they come from NRS 116 or your governing documents.

Security is an engineering practice

Keep people in control of sensitive work.

We design for the data and decisions in the workflow. Our engineering approach uses encryption, role-based access, audit logs, and human approval for sensitive actions. We define what the system may suggest, what it must record, and what only a person may approve.

Limit access: Give each person only the access their role needs.

Protect data: Use encryption and reduce the resident data used in the pilot.

Keep a record: Log important actions and decisions for later review.

Stop at the right time: Send emergency, safety, legal, financial, and uncertain cases to a person.

We do not claim SOC 2, ISO 27001, HIPAA, or any other certification we do not hold.

A good fit for this pilot

Good fit

A California or Nevada community-management firm with 10–100 employees.
A team that manages enough communities for repeated manual work to matter.
A company that wants to improve one workflow without replacing its main platform.
An operator who can provide approved sample data and clear escalation rules.

Not a fit

A request to replace your full accounting or property-management platform in 21 days.
A request for automatic legal, safety, emergency, collections, fine, or board decisions.
A promise that we already connect to AppFolio, Vantaca, CINC, Condo Control, or FRONTSTEPS.
A project that needs a security certification as a condition of the pilot.

Frequently asked

No. We improve one workflow around the systems your team already uses. We do not ask you to replace your accounting or community-management platform.

No. We have not built those product connectors. At kickoff, we confirm approved API, export, and data-access options. The pilot uses a scoped interface or approved sample data. Any production integration is separate work.

It covers one bounded AI-assisted workflow, a hosted demo, the code handoff, a test set, an architecture brief, and the review calls. The total is paid across four milestones.

No. Those cases stop for human review. The workflow can organize information and prepare a draft. Your authorized people make the decision.

No. The system supports your process and recordkeeping. Your counsel or qualified adviser must approve the legal rules used by your firm.

We start with the smallest useful set. Typical inputs include anonymized historical tickets, service types, escalation rules, a vendor roster, sample policies, and your current intake steps.

You keep the code and the pilot materials. If the results support more work, we scope production integration, monitoring, and support as a separate engagement.

Yes. Book a walkthrough and bring one maintenance or resident-response process. We will show how we would narrow it into a safe pilot.

Give your managers a better way to handle the next request.

Start with one workflow, real examples, clear stop points, and targets we set together.